Good record keeping is a legal requirement under the F-Gas Regulation and a sign of a professional operation. It also helps you track leaks, plan maintenance and stay compliant.
What you need to record
For applicable equipment, you should keep records of:
- The quantity and type of refrigerant installed
- Quantities added during servicing
- Quantities recovered
- Leak checks carried out and their results
- Details of the company and certified personnel doing the work
- Any leaks found and the repairs made
How long to keep records
Records must be retained for at least five years and made available to the authorities on request. Equipment operators and the servicing companies both have responsibilities here.
Make it easy
Logbooks (paper or digital) attached to equipment, or a maintenance management system, keep everything in one place. Accurate records also make CO2-equivalent calculations and leak-check scheduling straightforward.
FAQ
Who is responsible for F-Gas records? The operator of the equipment is ultimately responsible, though servicing companies record the work they carry out.
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