Refrigerant Logbook Requirements UK: What Operators Must Record

Who Must Keep a Refrigerant Logbook?

Under UK F-Gas Regulations, operators of refrigeration, air conditioning and heat pump equipment containing 5 or more tonnes CO2 equivalent of fluorinated gases must maintain a written refrigerant logbook (also referred to as an equipment log or system record) for each system.

What Must Be Recorded

The logbook must contain:

• The quantity and type of fluorinated gas installed in the equipment
• Any quantities added during servicing, maintenance or leak repair
• Whether the gas was recycled or reclaimed, and if so, the name and address of the reclaim facility
• Quantities of fluorinated gas recovered
• Identity of the company or technician who serviced the equipment
• Dates and results of all leak checks carried out
• If the equipment has been decommissioned, the measures taken to recover and dispose of the gas

How Long Must Records Be Kept?

Logbook records must be retained for at least 5 years from the date of the entry. Records should be kept at the site where the equipment is located or, where not practicable, held securely and available for inspection.

Who Is Responsible?

The operator — the company or individual that owns, controls or has economic responsibility for the equipment — is responsible for maintaining the logbook. Engineers carrying out service work must provide the operator with the information needed for their records.

Common Logbook Mistakes to Avoid

• Not recording negative results from leak checks (both positive and negative checks must be logged)
• Recording refrigerant by weight rather than also noting the CO2 equivalent
• Failing to note the name of the servicing engineer or company
• Missing entries after emergency repair work

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